PAYEX AML/KYC/CFT POLICY
As an obliged person under Estonia Money Laundering and Terrorist Financing Prevention Act, PayEx
(Payex) have an obligation to assist in the efforts to prevent the use of the financial system and
economic space of the Republic of Estonia for money laundering and terrorist financing.
In order to achieve this goal, firms must have in place detailed and robust policies and procedures for
prevention of money-laundering and terrorist financing (AML/CFT) to identify and mitigate the risks
associated with the firm’s product or service in terms of money laundering and terrorist financing.
Money Laundering is defined as:
1) The conversion or transfer of property derived from criminal activity or property obtained instead of
such property, knowing that such property is derived from criminal activity or from an act of participation in
such activity, for the purpose of concealing or disguising the illicit origin of the property or of assisting any
person who is involved in the commission of such an activity to evade the legal consequences of that
person’s actions;
2) the acquisition, possession or use of property derived from criminal activity or property obtained
instead of such property, knowing, at the time of receipt, that such property was derived from criminal
activity or from an act of participation therein; and
3) the concealment or disguise of the true nature, source, location, disposition, movement, rights with
respect to, or ownership of, property derived from criminal activity or property obtained instead of such
property, knowing that such property is derived from criminal activity or from an act of participation in such
an activity.
Participation in, association to commit, attempts to commit and aiding, abetting, facilitating and
counselling the commission of any of the activities referred to above is also considered money
laundering.
Terrorist Financing is defined as:
The financing and supporting of an act of terrorism and commissioning thereof within the meaning of the
Penal Code of Estonia.
All firms must adhere to the Money Laundering and Terrorist Financing Prevention Act of Estonia, and be
aware of the guidance set down by the AML/CFT Committee, Financial Supervision Authority and
Financial Intelligence Unit, and the recommendations from the Financial Action Task Force (FATF), an
inter-governmental body whose purpose is the development and promotion of national and international
policies to combat money laundering and terrorist financing.
This Policy covers the following areas:
Internal Controls;
Compliance Officer;
Training;
Customer Verification Procedures;
Monitoring of Transactions; and
AML Program Audit.
Internal Controls
We have designed a structured system of internal controls in order to comply with applicable AML/CFT
laws and regulations, some of which are outlined in this Policy including, but not limited to:
establishing customer's identity and verifying the information provided;
establishing special regime for dealing with customers which are politically exposed persons (PEP);
the identification of unusual activity and facilitating the reporting of suspicious activity (SAR); and
record keeping of customer documentation and transactional history.
Compliance Officer
The Compliance Officer is the person, duly authorised by Payex, whose responsibility is to develop and
enforce the effective implementation of the AML/CFT. The Compliance Officer is required to report any
violations of the AML/CFT procedures and is responsible for collecting and filing SARs.
Training
All employees receive a full AML/CFT training, along with a jobspecific guidance. Training is conducted
at least once every twelve (12) months to ensure that trainees are informed and act in compliance with all
applicable laws and regulations. New employees receive relevant training within thirty (30) days of their
start date. Training program is updated regularly to reflect current laws and regulations.
Customer Verification Procedures
Payex establishes its own customer verification procedures within the standards of AML/CFT frameworks.
In order to open an account, customer’s identity and place of residence need to be verified and checked
against sanctions and watch lists, including the Office of Foreign Assets Control (OFAC) and PEP list.
In order to open an account for an individual customer, the following information needs to be verified:
Email address;
Mobile phone number;
Full name;
Date of birth;
Proof of identity (government identity card, driver’s license, passport);
Citizenship;
Proof of residential address (utility bills, bank statement, official government letter); and
Additional information or documentation, if requested.
Monitoring of Transactions
Payex uses customer transaction monitoring as a riskassessment and suspicious activity detection tool.
If a transaction is inconsistent with a customer’s known personal activities or personal habits, this
transaction may be considered suspicious. Data and transaction monitoring tools are used to identify
uncommon patterns of customer’s activity. After review and investigation, it is Compliance Officer’s
decision whether to file a SAR or not.
Once a SAR is filed with a relevant agency, a copy of filing documentation is maintained onsite. SAR filing
is confidential and only the Payex’s employees involved in the investigation and reporting process will be
aware of its existence.
All records are retained for no less than (5) years and are available upon official request by an authorized
examiner, regulator, or law enforcement agency.
AML Program Audit
The Compliance Officer is responsible for conducting AML/CFT audit at least annually. In addition, annual
independent test of the AML/CFT procedures is done by a third party. In order to achieve segregation of
duties, the Compliance Officer is not responsible for such independent test.